In this agreement, the Organiser of the mentioned exhibition announced as “ACCI” hereinafter referred to as “Organiser”. And the companies that signed this agreement were announced as “Exhibitors”.
1.1 The Exhibitor may be any local, joint or foreign company, which is a manufacturer or distributor or service provider in a field related or not directly to the topic of the exhibition. The Exhibitor is liable for the origin and by putting his signature on this contract declares that he has the right to exhibit.
1.2 The Exhibitor has to fill this application form and send it with authentic signature and stamp to the Organiser, through courier, post, e-mail or submit his application via online form. The application form is valid only after 40% advance payment. Once fully filled by the Exhibitor, and received by the organizer, this Application form is considered for a final agreement for the Exhibitor to participate in the exhibition and pay the due amount. The Exhibitor does not have the right to cancel the agreement on his own, and all the cost incurred by the Organizer in regard to this agreement, should be reinstated.
2. Exhibitor Obligations:
2.1 The Exhibitor shall comply with all laws or regulations or guidelines of any competent authority and any terms and conditions or reasonable instructions or directions issued by the Organiser.
2.2 The Exhibitor warrants that it has the right, title and authority to enter into the Agreement and perform its obligations under it and that the person signing the Agreement on behalf of the Exhibitor has the requisite authority to do so.
2.3 The Exhibitor, its employees, agents, subcontractors and all other persons whom Organiser may reasonably consider the Exhibitor responsible for, must, at all times, conduct themselves in an orderly manner and must not act in any manner which causes offense, annoyance or inconvenience to other sponsors, exhibitors, the Organizer or any visitors/delegates to the Exhibition.
2.4 The Exhibitor is solely responsible for obtaining passports, visas and other necessary documentation for entrance into the country where the Exhibition is held. If the Exhibitor can not attend the Exhibition due to a failure to obtain such documentation, the fees shall remain payable in full.
2.5 The Exhibitor consents to its details (including its name, logo or any other material or information supplied to Organiser by the Exhibitor) being published in the Exhibition catalog, show guide and on other promotional materials published by Organiser (including, without limitation, the Exhibition website). While the Organiser shall take reasonable care in the production of such materials, it shall not be responsible for any errors or omissions or any loss or damage resulting from any errors or omissions.
2.6 The Exhibitor shall not (and shall procure that its directors, officers, employees or subcontractors shall not) do or permit anything to be done that which might adversely affect the reputation or brand of Organiser or the Exhibition or make any statement that is defamatory, disparaging or derogatory to Organiser or the Exhibition.
2.7 The Exhibitor shall not (and shall procure that its directors, officers, employees, agents, shall not cause or permit any damage to the Venue or any part thereof or to any fixtures or fittings which are not the property of the Exhibitor.
2.8 The Exhibitor undertakes to occupy the space in time for the opening of the Exhibition and not to close its stand prior to the end of the Exhibition. In the event that the Exhibitor fails to do so, the Organiser shall be entitled to terminate the Agreement and the fees shall remain payable in full.
2.9 The Exhibitor is responsible for their exhibited products, services and personnel that they hired during the exhibition. Any harms or damages caused by personnel during the assembling and dismantling of the exhibited products or services are under the Exhibitor’s responsibility. The Organizer will not be responsible for illegal behaviors.
2.10 The Eexhibitor with raw space must submit the design plan to the Organiser for prior approval one month before the exhibition.
3. Organizer Obligations:
3.1 Organiser reserves the right at any time to make such alterations in the floor plan of the Exhibition or in the specification for the Exhibitor’s stand as in their absolute opinion they consider to be in the best interest of the Exhibition including altering the size, shape or position of the space.
3.2 Organizer will be responsible for providing the exhibition area as sqm mentioned in the Application Form. If the agreement signed for equipped stand (Stand construction, carpet, 1 spotlight for 4 sqm, 100 watt, electricity, fascial name in standard text style, general cleaning, general security, company entry in exhibition catalog, exhibitor badges, invitations, 1 table and 2 chairs for 12sqm) the Organiser will be responsible for stand construction. If the parties agreed for space only (only space, general cleaning, general security, company entry in exhibition catalog, exhibitor badges, invitations) the Exhibitor will be responsible for construction and decoration of its stand. The Organizer will not take any responsibility for damages, accidents, delay etc.
3.3 The Organiser will only be responsible for general security of the exhibition. The insurance of personnel and the security of the exhibited products and services will be under Exhibitor responsibility.
3.4 If the Exhibitor is in breach of the Agreement or is otherwise engaged in any activity that might jeopardize the safety of the Exhibition, exhibitors and visitors, the Organiser reserves the right to close the Exhibitor’s stand and remove the Exhibitor’s representatives from the Exhibition without liability to the Organiser.
3.5 The Organiser reserves the right at any time and for any reason (whether or not due to events beyond its reasonable control) to change the format, content, venue, date and timing of the Exhibition (and any installation and dismantling periods) without liability. If any changes are made to the Exhibition, the Agreement will continue to be binding on both parties provided that the Package shall be deemed to be amended as Organiser determines necessary in its absolute discretion for the successful staging of the Exhibition.
3.6 The Organiser reserves the right to postpone or cancel the Exhibition at any time for any reason (including, without limitation if a Force Majeure Event occurs which the Organiser in its absolute discretion determines makes it impossible, inadvisable or impracticable for the Exhibition to be held). “Force Majeure Event” means any event arising that is beyond the reasonable control of Organiser (including but not limited to speaker or participant cancellation or withdrawal, contractor or supplier failure, venue damage, industrial dispute affecting any third party, governmental regulations or action, military action, fire, flood, disaster, civil riot or war).
3.7 In the event that the Exhibition is postponed or where the Exhibition is canceled for the current year but is reasonably expected to be held in the following year, the Agreement will continue in full force and effect and the obligations of the parties shall be deemed to apply to the postponed Exhibition (or the Exhibition in the following year as the case may be) in the same way that they would have applied to the original Exhibition. For the avoidance of doubt, nothing in this condition shall excuse the Exhibitor from the payment of the fees under the Agreement.
3.8 Where the Exhibition is canceled the Organiser may terminate the Agreement. To the fullest extent permitted by law, the Organiser shall not be liable to the Exhibitor for any loss, delay or damage resulting from or arising in connection with the cancellation or postponement of the Exhibition however arising.
3.9 The Organiser reserves the right, at any time, to make any changes to the Conditions or impose any additional regulations which it deems necessary in the best interests of the Exhibition, or which are required to conform with any applicable legal requirement, legislation or as a result of the act or omission of any third party.
3.10 Organiser reserves the right to refuse any person’s entry to the Exhibition or to remove any person from the Exhibition at any time.
4. Payment Terms and Conditions:
4.1 The Exhibitor agrees to pay to the Organiser the sum formed according to the Application Form, as follows:
– 40 % – up to 5 days after the Application Form has been signed.
– 60 % – till 45 days prior to exhibition.
4.2 The sum should be paid in USD or NGN as the case may be. The Organiser will issue only one payment receipt for total.
4.3 The Exhibitor agrees to keep the timetable, according to the application form. In case that the amounts due have not been transferred into the Organiser’s account, or paid cash on time, the Organiser has the right to deny participation to the Exhibitor, and the exhibition space will be offered to others. The Exhibitor would never demand for any rights. And also, an Exhibitor, which has not paid the amount due, on time, will be penalized with 0.5% per day over the amount that it owes. There will be no refunds unless the exhibition is canceled by the Organiser.
4.4 If after the application form has been signed, the Exhibitor has rejected participation in the exhibition for any reasons, the Exhibitor must pay a 25 % penalty from the amount according to the application form. If the Exhibitor cancels its participation in less than 30 days before the exhibition, it must pay the whole amount for the exhibition space.
4.5 If the event could not take place due to force majeure, and it is clearly announced that the event will not take place on a further date, the Organiser shall not be held solely liable and no kind of compensation whatsoever shall be demanded from the Organiser. Nonetheless, Exhibitors shall receive a full refund of all payments made or the agreement shall be regulated for another exhibition in related sectors organized by Organiser.
5.1 No rights under the Agreement may be assigned by the Exhibitor without the prior written consent of the Organiser. The Exhibitor may not subcontract or delegate in any manner any of its obligations under the Agreement to any third party or agent without the prior written consent of the Organiser.
5.2 This contract is drawn up and signed in duplicate in English – one for Organiser and one for Exhibitor. It shall enter into force upon signature by both parties and is valid until the obligations of the parties are fulfilled.
5.3 Any dispute, controversy or claims related to the understanding and the fulfillment of this agreement between the two parties, shall first be resolved by friendly negotiations between parties. Where negotiations fail, the dispute shall be referred to the Nigerian Chambers of Commerce Dispute Resolution Center (NCCDRC). The dispute shall be resolved by a sole arbitrator appointed by the Registrar General of the center. The NCCDRC Rules shall apply.